What IntakeKit is, what it isn't, and where the responsibility sits.
IntakeKit collects client information, runs a pre-participation health screening, and records a signed acknowledgement of the terms a trainer has set. It produces a printable record and, where the screening flags an item, a clearance request addressed to a physician.
It makes no clinical judgement. A flagged screening is a prompt to ask a doctor, not an opinion about anybody's health — and an unflagged screening is not a statement that a person is safe to exercise.
The nine screening questions in IntakeKit were written for IntakeKit. They cover the same readiness ground as the PAR-Q+ — cardiac history, chest pain, dizziness and fainting, musculoskeletal problems, medication, chronic conditions, pregnancy and recent surgery — in original wording.
They are not the PAR-Q+, which is published and copyrighted by the PAR-Q+ Collaboration. Where a certifying body, insurer or facility requires that specific instrument, the official version should be obtained from the Collaboration and used alongside this. IntakeKit says so on screen and on the printed sheet.
IntakeKit records a signature by having the client type their full name, with a timestamp and a record identifier. This is a signed acknowledgement of the terms presented to them. It is not a witnessed signature, it is not notarised, and it is not a qualified electronic signature within the meaning of any particular statute.
Electronic signature law, and the evidential weight given to a typed name, vary by jurisdiction. Trainers should describe it to their clients as what it is, and should not represent it as more.
The informed consent, release of liability, policy and privacy wording built into IntakeKit is a plain-English starting point drafted for general use. It is not legal advice, and Lead Frog is not a law firm.
Waivers and releases are treated very differently from one province, state and country to another. Some will not enforce a waiver against a minor, some restrict what may be waived at all, and some impose requirements on how such terms are presented. A lawyer qualified where the trainer practises should review the terms before they are relied upon.
Nothing IntakeKit produces is medical advice, diagnosis or treatment. The clearance request is a communication tool between a fitness professional and a physician; it neither seeks nor offers a diagnosis.
Anyone who is pregnant or postpartum, managing a medical condition, taking prescribed medication, or recovering from surgery or hospitalisation should obtain their doctor's guidance before beginning or increasing physical activity.
IntakeKit is licensed to fitness professionals. Trainers are responsible for using it within their own scope of practice and in accordance with the rules of their certifying body and the regulations of their jurisdiction.
Collecting health information does not qualify anybody to interpret it. Trainers should refer where there is any doubt, follow any restriction a clinician returns, and avoid naming, diagnosing or treating a condition.
Lead Frog does not supervise, review or approve how any trainer uses the tool, and is not party to the relationship between a trainer and their client.
IntakeKit stores nothing on a server. Client answers exist only in the browser on the device where they were entered, until the trainer prints them or sends them, and are cleared when the record is closed.
Where a trainer has connected an email service to receive completed intakes, that data travels to whatever address they configured, under that provider's terms. Trainers are the data controller for everything their clients enter, including health information, and are responsible for storing, retaining, disclosing and disposing of it in line with the privacy law that applies to them.
IntakeKit is provided as is. To the fullest extent permitted by law, Lead Frog accepts no liability for any loss, injury or damage arising from use of the tool, from reliance on the wording it contains, or from the enforceability or otherwise of any agreement produced with it.
Nothing here limits any liability that cannot lawfully be limited.